Stop Doing Everything Yourself! Hire a Top-Tier Virtual Executive Assistant.
We help business owners and executives reclaim their time with dedicated Executive Assistants selected through MatchOS, our proprietary pre-onboarding system that learns your business before we hire.
Starting from $11.71/hour
- Reclaim Your Time
- Focus on Growing Your Business
- Delegate with Confidence
- BOOK A FREE CONSULTATION
Ready To Explore Offshore Staffing?
Schedule a call with one of our founders for a free Staff Assessment consultation.
- THE STRUGGLE
Hire the Right Executive Assistant on the First Try
If you’ve hired an Executive Assistant before, you probably know the feeling.
They looked great on paper.
The interview went well.
Training started…
…then weeks later you realized they simply weren’t the right fit.
Maybe they struggled with communication.
Or they weren’t proactive.
Or maybe they never really understood how you work.
The problem usually isn’t the person.
It’s the hiring process.
Personal Onboarding.
Perfect Match
We take time to know your business and pair you with the right talent.
- THE SOLUTION
Introducing MatchOS, our proprietary pre-onboarding service.
Here’s how it works, A Senior Executive Assistant serves as your personal Onboarding Concierge, guiding the process from discovery to onboarding:
- Joins the initial discovery call to deeply understand your needs
- Spends time learning your workflow, tools, and day-to-day processes (2–3 hours per day for 1-2 weeks)
- Attends candidate interviews and shares input to help select the best-matching Executive Assistant
- Attends the kick-off call + first week of training to ensure a smooth transition
- Result: No more bad hires. Just the right fit.
ADDITIONAL BENEFITS
- Faster onboarding and ramp-up
- Reduced turnover risk
- Higher long-term retention
Why This Works
Save up to 40% on hiring costs
Minimal training needed
Flexible and scalable
Access experienced professionals
Find an Executive Assistant Who Works the Way You Do
Spend less time managing administrative work and more time driving growth with a dedicated Executive Assistant matched to your business through MatchOS.
Book a Call Today
Let's talk about your workflow, your challenges, and how MCVO can help you make the right hire.
Reclaim Your Time
What Will You Do With 10+ Hours Back Every Week?
Close more deals
Focus on strategy
Spend time with clients
More time coaching colleagues
Tasks You Can Offload
Calendar Management
Meetings, scheduling, reminders, travel coordination
Inbox Management
Email organization, follow-ups, filtering priorities
Meeting Support
Agendas, recap, action items
Project Coordination
Task tracking, vendor coordination, internal follow-up
Research & Documentation
Reports, presentations, SOPs
Personal Executive Support
Travel planning, reservations, administrative requests
- TESTIMONIAL
What Our Clients Say
- PRICING
Most Popular Positions for Executive Assistant
| Years of Experience | Annual Rate | Monthly Rate | Effective Hourly Rate |
|---|---|---|---|
| 3-5 | $25,320 - $28,560 | $2,110 - $2,380 | $12.17 - $13.73 |
| 6-10+ | $30,120 - $38,160 | $2,510 - $3,180 | $14.48 - $18.35 |
- How We Can Help
What we offer
Free Up 2-3 Hours Per Day!
After a few months of training, a good Executive Assistant should free up 2-3 hours of your time per day. Handling such tasks as deleting junk emails, prioritizing emails, scheduling and confirming your appointments, creating, updating, and organizing spreadsheets and documents, helping you prepare for meetings and presentations, and so much more.
Experience Working With US Executives
Senior Executive VA’s have experience supporting US, Canadian, Australian and UK based executives, so they understand your culture which ensures a faster onboarding. What’s unique about MCVO is that 1 of our founders is a US born entrepreneur, while the other is born in the Philippines and has been a US entrepreneur for 30 years.
Ensure Timely Communication With Key Clients and Stakeholders
As a business owner or executive, we know that your calendar is almost always full and that things can slip through the cracks. A pro-active Executive Assistant can monitor your inbox during the day and alert you about important emails and remind you about time sensitive tasks.
Assistance With Tasks To Help You Grow Your Business
Executive VAs assist high-level executives, and can help with research and other projects that you just don’t have the time for. This includes research for new product and services, new markets and competitor analysis.
Help Implementing New Systems
A tech savvy Executive Assistant can help implement new technologies such as Email templates, ai, CRMs and new platforms such as the transition from Excel to Google Docs etc.
- GOT QUESTIONS?
Frequently Asked Questions
What makes MCVO different from other Executive Assistant providers?
Most staffing companies focus on filling an open position. We focus on finding the right long-term fit.
Every Executive Assistant engagement begins with MatchOS, our proprietary pre-onboarding system. Before we recommend candidates, we take the time to understand your business, workflows, leadership style, and operational needs. This allows us to recommend an Executive Assistant who align with your work style and your business—not just the job description.
Your Onboarding Concierge also participates in candidate interviews, providing insights to help identify the best match, and remains involved through the kickoff call and first week of onboarding to ensure a smooth handoff.
By building this foundation before hiring, we’re able to match Executive Assistants to the way your business actually operates—not just the job description. The result is faster onboarding, reduced turnover risk, higher long-term retention, and fewer costly hiring mistakes.
How does the hiring process work?
Our process is simple and collaborative:
- We meet to understand your business and support requirements.
- Through MatchOS, we learn your workflows, systems, and leadership preferences.
- We source and screen qualified Executive Assistant candidates.
- You interview and select your preferred candidate.
- We support onboarding to help your Executive Assistant integrate successfully into your team.
What tasks can an Executive Assistant handle?
Your Executive Assistant can support a wide range of executive and administrative responsibilities, including:
- Calendar and meeting management
- Inbox and email organization
- Travel planning and coordination
- Meeting preparation and follow-up
- Project coordination
- CRM updates and reporting
- Research and presentation preparation
- Vendor communication
- Document management
- General executive support
As your business grows, your Executive Assistant’s responsibilities can grow with you.
Will my Executive Assistant work during my business hours?
Yes. Your Executive Assistant can be scheduled to work during your preferred business hours, whether that’s in the U.S., Canada, Australia, the U.K., or another market you serve.
We’ll discuss your preferred schedule during the discovery process to ensure your Executive Assistant is available when you need them most.
How involved am I in selecting my Executive Assistant?
You remain in control throughout the hiring process.
We’ll present carefully matched candidates based on what we’ve learned through MatchOS, and you’ll have the opportunity to interview each finalist before making your hiring decision.
Is my business information kept confidential?
Absolutely.
We understand that Executive Assistants often work with sensitive business information. We follow strict confidentiality practices and work closely with you to establish appropriate access levels, processes, and security measures throughout the engagement.
Stop Doing Everything Yourself
Start building the right partnership with an executive assistant who can help take back control of your time.
- Workflow-aligned talent matching
- Dedicated executive assistant
- Long-term staffing partnership